Current vacancy

Grade 4 HR Administrator

€31,547 – 50,348 per year

Clerical Grade IV HR Administrator

Permanent, part-time

Annacotty, Limerick


Lincoln Recruitment are supporting an intellectual disability organisation to recruit a permanent, part-time HR Administrator. This role is a job share working 37 hours fortnightly.

Employee Relations:

  • Maintain accurate and up to date records relating to all types of leave and attendance. On a weekly basis entering all leave and attendance information correctly.
  • Ensure through regular checks that employees do not exceed their entitlements of all leaves. Where leave entitlements have been exceeded, informing the relevant Service Manager in a timely manner, and notifying the employee.
  • Undertaking spot checks of rosters to ensure employees do not exceed the 48 hour working week.
  • Calculating annual leave entitlements for employees each year and as required throughout the year, in timely and accurate manner.
  • Processing applications for all types of leave. Ensuring a high standard of accuracy regarding correspondence to staff and relevant personnel are notified accordingly.
  • Notify the HR Manager of individual poor attendance levels, ensuring these employees are met.
  • Arrange Occupational Health referrals for staff as required. Communication the outcome of these appointments to relevant parties.
  • Issue Annual Performance Development forms to relevant managers, ensuring these are completed and returned by a specified date.
  • Inform managers of probation deadline and follow up on paperwork.
  • Keep up to date with changes in employee entitlements and legislation.

Provision of Statistics and Reports

  • Provide various monthly statistical reports to HR in Central Management and HR Manager.

Recruitment, Selection & Conditions of Employment

  • Ensure resignation/retirement letters are communicated to relevant parties in a timely manner.
  • Ensure queries relating to conditions of employment are answered accurately, in a courteous and efficient manner.
  • Dealing with and typing correspondence for employees concerning their employment.

HR Administration

  • Ensure employee files are maintained and kept up to date, particularly in respect of medical certificates, annual leave and other data.
  • Accurately file all paperwork in a timely manner.
  • Archive leaver files and create new hire files in a timely manner.
  • Ensure the highest standards of accuracy are maintained in all elements of the HR office.
  • Deal with ad-hoc queries from staffin professional and timely manner.
  • Carry out HR duties as directed
  • Deal with HR telephone enquiries and correspondence in a sensitive and confidential manner, ensuring all messages are accurately recorded and directed to the appropriate recipient as soon as possible.
  • Photocopy and scan documentation as may be required.

HR Information System

  • Ensure the rosters/duty sheets are inputted weekly and accurately to the system.
  • Ensure HRIS is updated relating to changes in personal details of staff.
  • Run reports from the system as required.
  • Undertake regular housekeeping checks on the system to ensure accuracy


  • Have an excellent knowledge of Avista policies and procedures.
  • Beaware of emergency procedures and ensure health and safety policy of service is adhered to.
  • Maintain good working relationships with colleagues.
  • Ensure the highest standards of confidentiality are maintained at all times in relation to work issues.
  • Ensurethat each individual that we support is treated with the utmost respect and dignity at all times.
  • Run Service system reports as required.
  • Maintain a high standard of work performance, attendance, appearance and punctuality.
  • Assume responsibility for own professional development.
  • Ensure a safe environment for post holder, colleagues and visitors
  • Any other duties as may be assigned from time to time.


For more information, please reach out to Lee Doheny at Lincoln Recruitment.

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Lee Doheny avatar
Principal, Head of HR Recruitment
+353 1 902 6584