We are seeking a highly organized and motivated Team Administrator to join a dynamic Governance and Consulting Services team in Dublin.
This is great opportunity for you to join an internationally recognized law firm with a proud history of over 100 years of excellence. They are operating across Dublin, Belfast, London, New York, and San Francisco.
Key Responsibilities:
- Manage requests from the Governance and Consulting Services team and Executive Assistants.
- Provide administrative support, including document scanning, archiving, shredding, and courier bookings.
- Handle all printing requests and assist with meeting setups (room updates, guest names, lunches, IT requirements, etc.).
- Submit expenses and update the marketing database with new client details.
- Perform document comparisons and manage data downloads from various sites.
- Assist with billing tasks such as client account refunds, pay requisitions, WIP reports, and new client/matter set up.
- Organize and maintain minute books, including filing, creating, and scanning minutes.
- Schedule meetings, organize catering, and manage IT and other logistical needs.
- Update internal systems with new client/matter information and file physical documents (CRO forms, Bonds).
- Perform other ad hoc administrative tasks as needed.
Skills, Knowledge, and Expertise:
- 1-2 years of experience in a similar administrative role.
- Strong proficiency in MS Office (Excel, Outlook) and experience with billing management systems (3E is a plus).
- Ability to multitask effectively while ensuring attention to detail.
- Excellent communication and interpersonal skills.
- Solution-oriented with the ability to work well under pressure.
- Self-motivated with a strong team orientation and ability to prioritize tasks.
Benefits:
- Discretionary annual bonus scheme
- 25 days annual leave
- Pension scheme
- TaxSaver and Bike to Work schemes
- Healthcare benefits
- Access to a full gym and wellness program
If you are a proactive, reliable individual looking to join a supportive and dynamic team, apply now and take the next step in your career!
Apply now
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