Receptionist/Administrator

About the Role:

My client is a well-established and innovative construction company with a strong reputation for delivering high-quality projects across Ireland and the UK. With decades of experience, they specialize in fast-track and value-engineered construction solutions across various sectors.
They are seeking an experienced and highly organized Office Administrator & Receptionist on a 8-month contract to cover maternity leave. This role is essential in ensuring the smooth day-to-day operations of the office, providing professional front-of-house reception services, and supporting key administrative functions.

Key Responsibilities:

• Manage incoming calls, directing them appropriately and taking accurate messages.
• Welcome visitors in a professional and friendly manner.
• Coordinate meeting room bookings and provide refreshments as needed.
• Organize and schedule meetings.
• Accurately record and distribute meeting minutes.
• Manage and respond to emails.
• Oversee diary management for senior leadership, scheduling meetings and sending reminders.
• Assist with updating contracts and handling confidential documents.
• Provide support in organizing and attending company events.
• Maintain a well-organized and tidy office environment.
• Manage office supplies, including stationery and printer maintenance.
• Oversee kitchen supplies and coordinate with external cleaning services.
• Schedule and liaise with external service providers when needed.
• Offer general administrative support to the wider team.
• Maintain accurate records of company vehicles, including insurance and maintenance schedules.
• Monitor vehicle checks and arrange servicing appointments.
• Book cost-effective travel and accommodation arrangements for staff.
• Manage travel records, issue reminders, and handle cancellations as required.
• Liaise with the IT team to coordinate mobile device and SIM card requests.
• Maintain up-to-date records of IT equipment.
• Update and manage document storage on SharePoint.
• Assist in printing and distributing documents for team members.

Candidate Requirements:

• 1 to 2 years experience in office administration or receptionist roles.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High attention to detail and ability to handle confidential information.
• Experience in document management and project coordination is an advantage.