Finance Assistant

Job Title: Finance Assistant

Salary: 45K

Contract: 12-Months

Location: Dublin

Working Model: Hybrid

Reports to: Finance Manager

THE ROLE

An exciting opportunity has arisen for a Finance Assistant to join a dynamic finance team based in the IFSC. This is a 12-month contract with the option of hybrid working, offering a fantastic opportunity to work in a growing firm. The role will provide exposure to various elements of the finance function, all within a supportive, team-based environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Billing

   • Daily processing of invoices for all fee-earning departments.
   • Ensure accurate recording of VAT.
   • Liaise with multiple teams to clarify billing rules and regulations.
   • Assist teams with the editing of time recordings.
   • Carry out reconciliations for Work in Progress (WIP) and Accounts Receivable (AR) as required.
   • Process all reversal, reprint, and write-off forms as requested.
   • Ensure the billing mailbox is kept up to date and all queries are dealt with promptly.

2. Accounts Payable

   • Prepare and set up payments for payment runs twice monthly.
   • Prepare credit card reconciliation and process payments monthly.
   • Ensure all supplier accounts are reconciled and payments are up to date.
   • Perform monthly reconciliations for intercompany and other vendor accounts.
   • Ensure the accounts payable mailbox is kept up to date and all queries are dealt with in a timely manner.
   • Post all accounts payable invoices and employee expenses to the system in a timely manner.
   • Ensure all disbursements are loaded into the system daily.
   • Ensure all supplier balances are maintained at sufficient levels each week.

3. Banking

   • Prepare bank reconciliations: client accounts – daily, office accounts – weekly.
   • Attend the bank with lodgements.
   • Post cash receipts and payments daily.
   • Verify and set up new payees on the banking system.

KNOWLEDGE AND EXPERIENCE

Essential:

• 3+ years’ experience as an Accounts Assistant / Finance Assistant with broad experience covering Accounts Payable (AP), Billing, and Banking.

SKILLS AND ABILITIES

Candidates should demonstrate the following skills and abilities:

• Ability to work independently and as part of a team.
• Tact and diplomacy when dealing with confidential matters.
• Ability to manage a complex and demanding workload, with excellent prioritisation skills.
• Excellent communication and organisational skills.
• Proficiency in MS Office, particularly Excel, is essential.
• Participate in continuously improving services by critically evaluating work systems, promoting new ideas, and actively developing service improvements.
• Flexibility in responding to changing circumstances.
• Experience within a law firm is advantageous, but not essential.