About the Company: Our client, an organization specialising in creating phone-free spaces by providing secure storage solutions for mobile devices, are hiring an executive assistant to work with one of their VPs based in Dublin. Our client values efficiency, professionalism, and proactive problem-solving, offering a supportive and dynamic work environment.
About the Role: We are looking for a highly organized and confident Executive Assistant to provide comprehensive support in a dynamic environment. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities efficiently. This role requires strong communication skills, discretion, and the ability to work independently.
What’s on Offer:
• A dynamic and supportive work environment.
• Flexible working hours, including part-time options.
• Opportunities for professional growth and development.
• Remote working.
• Competitive salary based on experience.
• Flexible working hours.
• Part time opportunities if desired.
Key Responsibilities:
• Email Management: Monitor, filter, and respond to emails, ensuring timely communication.
• Diary Management: Schedule and coordinate meetings, appointments, and engagements.
• Meeting Agendas & Action Items: Prepare high-level meeting agendas, take minutes, and send out action lists post-meetings.
• Travel Coordination: Organize and manage travel arrangements, including flights, accommodation, and itineraries.
• Invoice Handling: Process and manage invoices, ensuring accuracy and timely payments.
• Internal Scheduling & Follow-ups: Track and follow up on internal schedules and tasks.
• Project Management & Organization: Assist in planning, organizing, and executing various projects as needed.
Key Skills & Attributes:
• Strong organizational and time management skills.
• Confident and proactive in communication.
• Ability to multitask and prioritize tasks effectively.
• Excellent attention to detail and accuracy.
• Flexibility in working hours and adaptability to changing priorities.
• Minimum 1-2 years of experience in an executive/personal assistant role
• Work experience in a political environment would be advantageous
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