Our client based in Rathfarnham, Dublin are looking for an Administrative Assistant to join them for a 2 year Fixed Term Contract. The successful candidate will be reporting into the Director of nursing.
Key responsibilities include:
- Producing organisational reports and analytics for nurse management and regulatory purposes in an accurate and timely manner.
- Diary management, organising and planning meetings and events as required.
- Managing workforce planning and rostering of Nursing and Healthcare staff.
- Establishing, implementing and reviewing of systems.
- Completing projects and other administrative duties assigned by the Director of Nursing and/or designee.
- Preparing meeting minutes and correspondence as required.
- Updating and maintaining organisational information systems.
- Implementing and maintaining an efficient and effective filing system.
- Maintaining accurate and up-to-date records and databases.
Qualifications & Experience Requirements:
The successful candidate will hold a recognized and relevant third-level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI) and a minimum of 3 years post-qualification administrative experience.
Experience will include:
- Proven administration experience working in a hospital/healthcare or similar setting.
- Workforce Planning and Rostering experience.
- Excellent verbal and written communication skills.
- Excellent time, task, and diary management experience.
- Strong knowledge of data protection practices, policies, and procedures.
- Proven experience in building effective relationships with internal and external stakeholders.
- Proven ability to work operationally and strategically.
- Ability to multitask, prioritize and work on own initiative.
- Strong presentation skills and IT proficiency.
- Ability to work in a busy office environment, exercising high professional discretion and confidentiality standards.
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