Facilities Manager

Job Purpose:

The Facility Manager is responsible for delivering efficient, cost-effective facilities management services, overseeing contracts, and managing the department’s budget to meet business needs. This role includes supporting departmental projects, negotiating leases, and assisting the finance team, while ensuring optimal service quality, sustainability, and compliance with health and safety standards.

Benefits:

• Competitive salary
• 12% pension contribution (with 8% employee contribution)
• 24 days of annual leave
• VHI medical and dental insurance
• Bike to work scheme
• Tax saver scheme
• Company events

Key Responsibilities:

• Lead the overall facilities management operation, including budgeting, staff and contractor management, service contract benchmarking, KPI monitoring, health and safety compliance, and building environment certifications.
• Manage daily operations, including internal functions like cleaning, catering, hospitality, visitor reception, and switchboard services, ensuring high service quality and making improvements as required.
• Oversee contract reviews, ensuring they provide optimal flexibility and cost savings.
• Maintain the operational budget for the facilities department, ensuring budgetary compliance.
• Project manage facilities-related initiatives, ensuring timely and budget-conscious completion.
• Manage the facilities procurement process, including tender documentation and vendor selection.
• Lead space planning and staff relocations, ensuring efficient execution within set time frames.
• Collaborate with department managers and directors on facilities needs and special projects.
• Develop and implement sustainability programs to minimize the environmental impact of facilities.
• Play a key role in crisis management, particularly in facilities-related situations.

Knowledge, Skills, and Experience Required:

• Strong decision-making skills, with the ability to perform well under pressure.
• Expertise in facilities operations, budget management, vendor management, and contract negotiations.
• A proactive, logical problem-solving approach.
• Ability to collaborate with various levels of the organization and external tenants.
• Excellent communication skills, adaptable to different stakeholders.
• Proficiency in Microsoft Word and Excel.
• Trusted to uphold company policies related to anti-money laundering and gift acceptance.
• Knowledge of health, safety, and environmental regulations is a plus.

Personal Qualities:

• Results-Oriented: Focuses on achieving results, navigating obstacles, and promoting a high-performance culture.
• Leadership: Empowers teams to meet objectives, fosters collaboration, and drives business strategy.
• Teamwork: Encourages a collaborative, non-hierarchical team culture, fostering goodwill across departments.
• Innovation: Takes a strategic view, identifying opportunities for improvement and driving change.
• Customer Focus: Advocates for excellent service, both internally and externally, ensuring business strategies meet customer needs.

Qualifications:

• Education: Relevant experience in facilities management.
• Experience: 5+ years in facilities management with a proven track record of building management.