Office Manager & Operations Analyst

  • Region: Dublin City Centre

  • Location: Dublin City Centre, Dublin

  • Sector: Human Resources

  • Contract: Permanent

  • Salary: €40000 - €45000 per annum

  • Reference: MR - 1285_1568018890

About this job

Company:

Our client is a small office currently going through massive growth and has become the best in class service provider in the Dublin market. Looking for a hands-on candidate to maintain an efficient office, manage meeting rooms and take ownership of the operational element of the business. Due to the nature of the position, it will be a real value add to the organization.

Key Responsibilities:

The role is varied and will be ideal for someone with a high level of attention to detail and an ability to juggle multiple duties simultaneously. See some of the duties below.

  • Act as the face of the business – Greeting persons on arrival to reception
  • Photocopy, scan and file documents to the CRM system
  • Maintain a tidy office, meeting rooms and manage stationery/office supplies
  • Maintenance of computer records and files ensuring compliance with GDPR requirements at all times
  • Become the CRM superuser
  • Produce bespoke reports for management meetings
  • Review static data for candidates, clients, and vacancies is correct and up to date
  • Ensure all the Terms and Conditions and agreement are up to date and filed accordingly
  • Review and reconcile all large sales with sales staff
  • Review consultant usage within the CRM for the weekly and monthly reports
  • Provide ad hoc admin support to the management team

Experience & Skills Required:

  • Ability to roll up sleeves and a can-do attitude
  • Good Excel skills and General IT knowledge
  • Attention to Detail
  • Ability to work to tight deadlines
  • Exceptional interpersonal skills and a strong communicator
  • Self-motivating and able to work on own initiative
  • Represent the brand and act as an ambassador
  • Proficient computer skills

The opportunity:

The successful candidate will become an integral part of the business and its continued growth and success. Acting as the face of the business and getting increasingly involved in the operations and processes. This role will be extremely busy but a rewarding role in a fast paced sales environment. Potential scope going forward will mean extra responsibility and ownership. With an exceptional social atmosphere in the office, you will be able to get to know the staff and enjoy fun monthly outings to some of Dublin’s finest restaurants and venues.

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